Ship Inspections Certification Coordinator
$81,416 - $94,386 + 15.4% super
Canberra based
Ongoing

ABOUT THE ROLE

This role requires the successful applicant to demonstrate good attention to detail. The ability to prioritise competing priorities have excellent communication skills and the ability to develop effective working relationships both internally and externally. You will contribute to project work in the team and be a key point of contact for the section. 

You will be responsible for:

• Providing administrative support and co-ordination of work for the Ships Inspections team including;
• Monitoring and allocating incoming emails that are received through Ship Inspection mailboxes to team members.
• Coordinating the issuing of statutory certificates and letters including Certificates of Survey (CoS), Australian Certificate for the Carriage of Livestock (ACCL), approvals, Exemptions, Letters of Acceptance, waivers and Maritime Labour Convention (MLC) decisions.
• Lead the written development and maintenance of procedural guidelines, forms and documents for Ship Inspections, including Instructions to Staff on AMSAs intranet and SharePoint sites.
• Coordinate and prepare documentation relating to the performance of foreign flagged vessels. Maintain records for Australia regulated ships and inspectorates.
• Organise domestic travel and accommodation and processing invoices.

SKILLS AND EXPERIENCE

To be successful in this position, you will have the following skills and experience:

• Experience in providing administrative support and coordinating work for a technical team,
• The ability to gain technical understanding of ships and marine operations.
• Experience working independently to co-ordinate work across different parts of an organisation.
• Experience engaging with stakeholders and customers on technical matters.
• Highly competent in the use of Microsoft applications, Content Manager, SharePoint and other enterprise IT solutions.
• Experience with financial coordination tasks including invoicing and assisting with budgeting.
• Experience maintaining and updating policy and procedures.

For more information about this role, please refer to the position description.

Note: Information about our terms and conditions of employment are contained in the AMSA Enterprise Agreement 2016-2019.

AMSA BENEFITS

We are committed a supportive and collaborative work environment, which is why AMSA offers:

• Flexible work including work from home arrangements
• Health and wellbeing programs including annual flu vaccinations and a healthy lifestyle reimbursement
• An office-wide Christmas period shutdown (in addition to annual leave provisions)
• An ability to work for an organisation charged with protecting our marine environments and saving lives

ABOUT AMSA

The Australian Maritime Safety Authority (AMSA) is responsible for the safety of international shipping and domestic commercial vessels, protection of the environment from ship sourced pollution and search and rescue nationally.

AMSA offers unique and interesting career opportunities, and we employ around 450 people across Australia. To learn more about our organisation please visit our website.

DIVERSITY AND INCLUSION

Diversity and inclusion are a priority at AMSA.

Our role means that we impact and influence communities right across Australia, this is why it is essential that we draw on the diversity of our people to successfully deliver our mission of “ensuring safe vessel operations, combatting marine pollution and rescuing people in distress”.

We are proud to have been recognised as an Inclusive Employer 2022-2023 by the Diversity Council of Australia, and continue to focus on embedding inclusive values within our organisation.

Don’t meet every single requirement? At AMSA we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway – you might just be the person we’re looking for!

We encourage applications from people of all diverse backgrounds and are committed to supporting you to reach your full potential.  You can find more information about our diversity and inclusion commitments in our Diversity and Inclusion Strategy.

HOW TO APPLY

Please complete your application on our website via the Careers at AMSA page by 11:55pm (AEST), 10 May 2024. You will need to provide:

• your resume (maximum of 3 pages)
• a brief cover letter (maximum 800 words) outlining what you will bring to this role.

For any questions regarding the role please contact Tamara Spindler on 0400 454 439.

If you have any questions about the recruitment process please contact Human Resources on recruitment@amsa.gov.au

AMSA does not engage staff under the Public Service Act 1999. AMSA engages employees under the Australian Maritime Safety Authority Act 1990 and our remuneration arrangements are specific to AMSA.